| Health Services Research: Building a Common Framework
A Toolkit for Voluntary Health Agencies
Templates and Materials
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Planning Timeline
TASK |
DEADLINE |
Planning begins |
16 weeks prior |
Identify audience, goals and location |
16 weeks prior |
Send save the date letter |
16 weeks prior |
Invite speakers and
participants |
12 weeks prior |
Email pre-work to
participants |
8 weeks prior |
Receive pre-work responses |
6 weeks prior |
Tabulate & analyze
responses |
4 weeks prior |
Send materials to
participants & speakers |
2 weeks prior |
Confirm all logistics |
1 week prior |
Load speaker presentations |
1 week prior |
Hold HSR Roundtable |
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Email Invitation to Participants
Dear ______:
I invite you to participate in a [INSERT EVENT TYPE AND LENGTH, i.e. “one-day roundtable”] on the impact and importance of health services research (HSR). The meeting will be held in/at [INSERT LOCATION] on [INSERT DATE] from [INSERT TIME].
HSR provides evidence aimed at improving the quality, safety, efficiency, and effectiveness of health care for all Americans, and plays a significant role in translating research findings to inform health policy and medical practice. This meeting will bring constituents together to assess how we can better communicate the value of HSR through our programs, advocacy and communications and better incorporate HSR into work plans that support our mission.
The meeting will provide a wonderful opportunity to collaborate with your peers and discuss the role of HSR in improving health and health care for our constituents. [I/We] look forward to meeting with you on [DATE]. If you have conflicts or questions, please e-mail me at [NAME, EMAIL].
Sincerely,
[NAME]
[TITLE]
Agenda Health Services Research Roundtable
[DATE] * [LOCATION]
9:00 a.m.
Welcome and introductions
9:15 a.m.
What is health services research and why is it important to [ORGANIZATION]?
Speaker
An overview of HSR, including what it is, why we need it, and why it is important to VHAs like ours
10:15 a.m.
Break
10:30 p.m.
Translating HSR
Speaker
A discussion of the need for tailoring the message to the audience, including the challenges of relaying research findings to policymakers, and experience in translating research for the private sector, for practitioners, and for patients. (Interaction encouraged)
11:30 a.m.
Research translation from an expert
Speaker
First person account of efforts to conduct, fund or translate HSR and a discussion of lessons learned and potential impact
12:30 p.m.
Lunch
1:00 p.m.
How can we utilize HSR to change behavior and mobilize staff and volunteers?
Moderator
Interactive session
Based on examples sent to participants beforehand of how HSR has been used successfully to positively change health behavior, participants will be asked to brainstorm and offer their own examples of how HSR can be operationalized within their own organizations.
2:30 p.m.
What role can we play to support HSR Moderator in this organization?
A discussion of next steps and responsibilities
3:00 p.m.
Adjourn
Presentations
“What is Health Services Research and Why is it Important to VHAs”
“Research Translation: It Takes Two to Tango”
“Translating Research for Disparate Audiences”
Discussion Questions
How can we use HSR to change behavior,mobilize staff, and invigorate volunteers?
- Can you share examples where HSR has improved treatment and patient care for our constituents?
- Based on today's discussion, how could we incorporate health services research into our strategic plans and approaches to support our mission?
- Are there barriers you foresee in including HSR among our priorities? If so, how can we overcome these obstacles?
- What are our immediate next steps?
HSR Impacts
Case Studies: Health Services Research in Action
- American Academy of Pediatrics (AAP)
- American Heart Association
- VA Health Services Research and Development Service
- Y-ME National Breast Cancer Organization
Digital Video: Atul Gwande, M.D.
Article: The Bell Curve, by Atul Gawande, M.D.
(New Yorker, Dec. 2002)
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